Human Services

DEPARTMENT OF HUMAN SERVICES AND REHABILITATION

INSTRUCTOR INFORMATION AND RESOURCES

I. DEPARTMENT SPECIFIC INFORMATION

Writing Conventions
The Department follows the Sixth Edition of the Publication Manual of the American Psychological Association. Student papers are expected to be submitted using APA style.
APA style tutorial.

Course Plans and Teaching Tips for Human Services Required Courses
Log in to Blackboard and enter course titled faculty discussions. Course plans are on the left column tab. Contact a course mentor (identified on each course plan, with questions about course content and instruction).
Login to Blackboard.

Course Schedules and Textbooks
Please be prepared to submit textbook requests to the program coordinator two months prior to the beginning of classes.

Human Services: Schedule and Texts

Rehabilitation Counseling: Schedule and Texts

Course Overrides
Please do not automatically admit a student into your course. Work with a site program coordinator. In some situations there is a pre-existing wait list for entry into a class.

Essential Functions for Student Program Entry and Continuation
Please contact the Department Chair if a student is not meeting essential functions.

Expectations for Student Academic and Professional Performance
Please contact the Department Chair is a student is not meeting academic and professional performance expectations. Students who are failing a class should be contacted in writing mid-quarter and informed that they are not passing the class.

Field Studies
Undergraduate Manual, Forms, and Student Placements

Graduate Manuals and Forms

Illness- Faculty
Please contact a program coordinator if you become ill and need to miss a class. The program coordinator is required to file an illness report with the university for state reporting purposes.

Meetings
All instructors are invited to attend quarterly department curriculum meetings as a voluntary activity. Mileage reimbursement to attend these meetings is only made available to full-time faculty who are required to attend, as stipulated in the annual contract. Carpooling is encouraged whenever possible.

Schedule of Meetings - TBD

Office Supplies
The Department will purchase basic office supplies for all instructors. Please work with the program coordinator to request purchases. All unused supplies are university property and must be returned.

Performance Reviews
Performance reviews are conducted for Non-Tenure-Track (NTT) faculty each year in May and conform to the Woodring Evaluation Plan.

Results of all NTT faculty course evaluations should be submitted to the department on or before May 1st. Tenure line faculty are reviewed on a different calendar cycle. The Woodring Evaluation Plan includes instructions and timelines. All questions regarding this process should be directed to the Department Chair.

Staff Scope of Support
Staff are available to provide limited support to instructors. They may help faculty arrange for photocopying of syllabi at a campus photocopy center, contacting students in emergency situations, completing forms (K grades), conducting course evaluations, and inputting performance assessment data. They are not available to help generate syllabi, input grades, or to work on a faculty member’s Blackboard classes.

Student/Alumni Reference Requests
Please ask students to complete a Reference Release before providing references for jobs, internships, and/or graduate school

Syllabus Requirements
Syllabi are legal contracts and faculty are required to follow WCE/HSR syllabus guidelines. For required courses syllabi must include learning outcomes as they are linked to CSHSE or CORE National Standards. Part-time instructors should have syllabi reviewed by a course plan mentor, outreach director, or department chair at a minimum of several weeks before the course begins. An electronic copy of each syllabi must be submitted to the department at the beginning of the quarter. Syllabi guidelines.

II. WWU- POLICIES & PROCEDURES:

Academic Policies
http://www.wwu.edu/policies/a_affairs.shtml

Confidentiality Laws (FERPA Tutorial)
http://www.wwu.edu/depts/registrar/ferpa/q1.html

Copyright Policy @ WWU
http://west.wwu.edu/atus/copyright/index.shtml

Course/Student Evaluations
All courses must be evaluated on a quarterly basis. Please select an evaluation form and order during the first month of classes. For rehiring purposes all evaluations must be submitted to the Department for review:
http://www.wwu.edu/depts/assess/tc/tval.htm

Course Withdrawals/Student Hardship
http://www.wwu.edu/depts/dos/stulife/SA_hardship.shtml

Dishonesty Policy (Student/Academic) - Link

Field Trip Insurance
Insurance must be purchased prior to every course event. Work through the program coordinator. Link

Grading Policy
Also see grade reporting process (below). Note: Grade changes are rare and can only take place under the conditions outlined in the policy.
http://www.wwu.edu/depts/registrar/records_grading.shtml

Grievances/Academic Grading Appeals
Students and faculty must follow WWU process, which includes a short turn-around time to resolve academic grievances.
http://www.wwu.edu/depts/dos/stulife/SA_grievance.shtml

H1N1 Virus preparations at WWU:
A student absence policy is contained here

Honoraria
Payments of honoraria to guest speakers are on hold until the budget freeze is over. Parking costs can be paid for guests.

Inclement Weather (Bellingham)
Everett and Bremerton follow host campus policies.

Incomplete (K Grade) Form
Normally a K grade is given only to a student who has been in attendance and has been doing passing work until the final two weeks of the quarter when extenuating circumstances beyond his or her control make it impossible to complete course requirements on schedule. Students must request an incomplete (K) grade and the contract must be negotiated and signed before a K grade is submitted to the Registrar. Please do not extend the K grade contract beyond the length of a quarter (10 weeks).
K Grade Contract

Mileage and Day Trip Reimbursement (Electronic)
Faculty are reimbursed for pre-approved travel. Links to updated e-forms are sent each quarter. After completing, route to tom.krabbenhoft@wwu.edu.

Outside Employment
Full-time faculty must complete and seek approval. Faculty members who hold part-time appointments (.50 FTE or more) with the University may be self-employed or may accept additional employment outside the University up to a level corresponding to a full-time position without approvals.
Form

University Calendar/Holidays (Including beginning and end of quarters)
Note: All course sessions must fall within the official quarter dates. Do not schedule classes prior to the first day of the quarter.
Official Dates.

III. INSTRUCTIONAL AND STUDENT SUPPORTS

Academic Technology (ATUS) Faculty Support:

Blackboard Support
http://west.wwu.edu/atus/blackboard

Counseling Center Referrals
Please report all concerns and student threats of harm to self or others immediately to the Department Chair or Everett Director.

Bellingham - WWU Counseling Center

Everett - EVCC Counseling Center handles walk-in students in emergency situations (on a one-time basis).

Course Add/Drop Forms
Undergraduate - Instructions and link to site specific forms.

Graduate Program/Everett Form

dis/Ability Resources - Student Accommodations
Accommodations without official verification and directives from the dis/Ability Resource Center. Students are responsible for requesting accommodations from WWU.
http://www.wwu.edu/depts/drs

Grade Reporting- Electronic (Web4Faculty)
Log in to submit grades and also change your address/phone, or tax information.

Note: Faculty are expected to submit grades electronically. Program coordinators may provide assistance with reporting of performance assessments.
Login to Web4Faculty

Instructions for grade submission – Link

Independent Studies
Independent studies can not be contracted for financial aid purposes. IS must be supervised by a tenure track faculty member

Undergraduate Program Information and E-Forms

Graduate Program E-Form

Technology Center (Student and Faculty Support in Bellingham)

Student Support - http://www.wwu.edu/techcenter/

New Faculty Support: http://west.wwu.edu/atus/newfaculty

Wilson Library
http://www.library.wwu.edu

Cecilia Poon - On campus librarian
http://www.library.wwu.edu/ref/subjects/ed

Writing Center Referrals and Support
Available in person or by email.
http://www.acadweb.wwu.edu/writingcenter/index.htm

IV. CONTRACTING, BENEFITS, AND PERFORMANCE EVALUATIONS

Code of Faculty Ethics for the Faculty of Western Washington University