Intern Substitute Certification
The Intern Substitute Certificate authorizes the intern to substitute teach in the classroom to which assigned for student teaching.
Woodring College of Education will approve intern substitute certificates for interns who are ready for the responsibility of teaching on their own in their assigned classroom and who, for this purpose, exceed expectations in the performance of essential classroom knowledge and skill criteria as demonstrated through portfolio evidence.
An intern who is approved to substitute in the classroom to which assigned for student teaching is employed by the school district. Therefore, application for employment must be made with the school district. In addition, school districts must sign a "District Request for Intern Substitute" as part of the application process listed below. In a very few cases the school district will not sign this form. This means you will not be eligible for an intern substitute certificate.
Frequently Asked Questions
Who is eligible to apply for this certificate? Woodring College of Education interns who have successfully completed the midterm evaluation and are ready to assume responsibility for teaching on their own.
What is the application process? Application materials are submitted to the Woodring Certification Office in Miller Hall 150. Interns intending to apply should review the Application Instructions and Materials provided below at least two weeks before they are eligible to apply.
What if I am assigned to two different classrooms? Depending upon the schedule of your substitute teaching assignment, which cannot conflict with your student teaching responsibilities in the other classroom, it is possible that you will not be able to use the Intern Substitute Certificate. You can use this certificate in either classroom if there are no scheduling conflicts.
Why do I have to get the Superintendent or Human Resources to sign-off on the District Request form? The school district will be your employer when you work as a substitute. You will need to get setup in the payroll system. Most districts require that you fill out some employment forms before they will sign off on the District Request form. You will need to allow yourself time to fill out these forms and get them back to the appropriate school district office. You can do this before your midterm.
If you are interning in the Bellingham School District contact Kim Schmitt at 676-2784 for an appointment to get your District Request form approved.
What kind of portfolio evidence is required? Evidence drawn from your internship experiences must address each of six Intern Development and Evaluation System (IDES) categories described in the portfolio checklist provided below.
Should I ask my University Intern Coordinator (UIC) if I have questions? Although your UIC is familiar with the process and should be advised of your interest in this optional certificate, please contact CertOffice@wwu.edu with any questions.
What if I already hold a valid teaching certificate? Contact CertOffice@wwu.edu.
What if my cooperating teacher or building principal has asked me to substitute prior to the midterm evaluation? While circumstances sometimes arise where there is a need, Woodring will not consider approval prior to the midterm evaluation. It is our responsibility to ensure that interns are well-prepared for the task and protected from taking it on too early.
Who evaluates the portfolio? The portfolio evidence is reviewed by the Woodring Certification Office and evaluated by the Woodring Department Chair, who makes the final determination.
When will the determination be made? Allow a minimum of one full week from the time the application is submitted. We understand there is a limited time in which the certificate can be used, and every effort is made to review and process your application quickly.
What happens after the determination is made? If approved, a professional education permit (Intern Substitute) will be faxed to the school district and the intern will receive a confirming email. The portfolio may be picked up in the Certification Office in Miller Hall 150 unless other arrangements have been made. If not approved, the intern will be advised of the rationale behind that decision, which is not subject to appeal.
When does the intern substitute certificate expire? The professional education permit will state "valid only in the classroom(s) to which assigned for student teaching" and will have the state's uniform expiration date of the next June 30. This means you can use the certificate to substitute as long as you are an intern in the classroom for which you were approved, but not beyond that time and not beyond June 30.
What if I am needed as a substitute after my internship is over? A professional education permit (Residency) will be issued by the Woodring Certification Office when all other program and Residency certification requirements have been met. Contact CertOffice@wwu.edu with any questions on your status or this process. Some school districts require a more extensive employment application at this time; check with the school district's Human Resources Department, in advance, for their specific requirements.
Link to and print the following PDF documents for application instructions and materials (previously published materials are acceptable).
516 High Street / Miller Hall 150
Bellingham, Washington 98225-9090
Telephone: (360) 650-4930
Facsimile: (360) 650-6583