What is an Outlook
Group?
Outlook groups have two main functions: email distribution lists and group permissions to calendars, resources and public folders. Outlook groups:
· begin with grp. followed by a department or group abbreviation
· consist of members listed in the Outlook Global Address List (GAL)
Viewing Group Members
and Owners
The owner of a group can add and remove members of the group. Some groups contain subgroups. To view the owner and members of a group:
1. Open the Global Address List (GAL) by clicking the Address icon on the toolbar or choosing Tools, Address Book.
2. Right-click on the group and choose Properties from the shortcut menu
3. If a group is listed as a member, double-click the group to view the individual members.
Creating A Group
To create an Outlook group, send an email request to ATUS.Accounts@wwu.edu or mail request to ATUS Help Desk/ATUS Accounts, MS9097 with the group name and group owner name. You may be requested to modify the name to fit preferred naming standards.
Managing an Outlook
Group
The owner of an Outlook group maintains group membership. If you are a group owner:
Add group members
1. Open the Global Address List (GAL) by clicking the Address icon on the toolbar or choosing Tools, Address Book.
2. Right-click on the group and choose Properties from the shortcut menu.
3. Click the Add button, then select the individual or group from the GAL.
4. Repeat until all members are added, then click OK.
Delete group members
1. Open the Global Address List (GAL) by clicking the Address icon on the toolbar or choosing Tools, Address Book.
2. Right-click on the group and choose Properties from the shortcut menu.
3. Select the individual or group, then click the Remove button.
4. Repeat until all members are added, then click OK.