What is an Outlook
Group Meeting?
Outlook group meetings are calendar appointments were room, resources and other Outlook user are invited:
· Begin with a regular calendar appointment.
· Then double click on it to add other Outlook users and resources.
Creating a Regular
Appointment.
The steps for creating a standard appointment are as follows:
1. Open the Calendar.
2. Select the date you would like the appointment from the date navigator.
3. Highlight the time of the appointment.
4. Type in the Subject line of the appointment and press Enter.
Creating A Group
Meeting.
To create a group meeting you first create an appointment and then modify it as follows:
1. Double click on an appointment created by the above method.
2. Click on the Invite Attendees button.
3. Type the attendees email address on the To line like you would on a regular email.
4.
Select the Attendee
availability button to see the schedules and adjust the meeting time.
Note: You do the following:
a. Click on the Attendee Status toggle to view Attendee responsess
b. Click on the Auto Pick button to choose the first available meeting time.
5. Click on Send to create the appointment and invite the others.