Opening the Outlook Folders of Others

 

If you have been given access to share an Outlook folder belonging to someone else, or if you receive a mail message that says you have been granted delegate access to share a folder, you can open the shared folder and perform certain activities, depending on the folder that is shared and the permission level you have been given.

·        You can open the folder in a separate Outlook window, usually recommended for occasional use.

·        You can add the folder to your Outlook Folder list or Outlook Bar for frequent access.

 

How to Open the other person's Calendar: (Outlook 2000& OutlookXP)

 

1.                  Choose File, Open, and then choose Other User's Folder.

2.                  In the Name Box, enter the name of the individual or resource, or click the Name button to select from the Global Address List.

3.                  In the Folder box, select the type of folder you wish to open.

 

            Note: If you have author or editor permission, any items you create while the shared folder        is active are stored in the other person's folder.

 

How to Add Another Mailbox To Your Folder List:  (Outlook 2000 & OutlookXP)

 

      Outlook 2000

      1.                  From your Inbox, choose Tools, Services.

2.                  Select Microsoft Exchange Server, and then click Properties.

3.                  Click the Advanced tab.

4.                  Click the Add button.

5.                  Type the name of the Outlook Mailbox you wish to add.

6.                  Click OK, OK, OK to return to your Inbox.

 

OutlookXP

1.           Select "Mailbox-Your Name" then right click mouse and select "Properties for Outlook Today"

2.           In Properties window go to lower right hand corner and click on "Advanced" tab

3.           In "Microsoft Exchange Server" window open "Advanced" tab

4.           Click the Add button

5.           Type the name of the Outlook Mailbox (calendar) you wish to add

6.           Click OK, OK, OK to return to your Inbox.

 

The Mailbox will appear alphabetically in your folder list. Double-click the mailbox to view the

folder(s) for which you have been granted permission.

 

How to Remove A Mailbox From Your Folder List

 

      Outlook 2000

1.                  From your Inbox, choose Tools, Services.

2.                  Select Microsoft Exchange Server, and then click Properties.

3.                  Click the Advanced tab.

4.                  Select the mailbox you wish to remove.

5.                  Click the Remove button.

6.                  Click OK, OK, OK to return to your Inbox.

 

OutlookXP

1.           Select "Mailbox - Your Name" then right click mouse and select "Properties for Outlook Today"

2.           In lower right hand corner of "Properties" window click on "Advanced" tab

3.           In "Microsoft Exchange Server" window open "Advanced" tab

4.                  Select the mailbox you wish to remove.

5.                  Click the Remove button.

6.                  Click OK, OK, OK to return to your Inbox.