Public
folders can contain documents, messages, calendars or attachments. Public folders may replace shared network
drives for some document sharing, group collaboration and communication needs. Access to public folders can be controlled
by permissions ranging from None to Owner.
Where are Public Folders?
Public folders are listed at the bottom of the
Outlook folder list. To see the list of
public folders which you have permission to view:
1.
Double-click
the Public Folders icon.
2.
Double-click
the All Public Folders icon.
3.
Click
on a folder to display its contents in the Information Viewer window.
How are Public Folders
named?
Public folders are named in a hierarchy beginning
with a departmental abbreviation, for example:
ITS.ATUS.HelpDesk
How are Public Folder
Permissions Assigned?
The folder owner, an individual or Outlook group, can assign permissions to any other individual or group listed in the Outlook Global Address List. To assign permissions:
1. Right-click on the folder.
2. Choose Properties.
3. Click the Permissions tab. (If the Permissions tab is not visible, you do not have permission to change folder permissions. Choose the Summary tab to view folder permissions.)
4. Click the Add button, then select the individual or group and assign the desired level of permission.
How are Public
Folders Created?
Send an email request to David Hamiter, Susan Brown, Laurie Yeager or Mike Massey including the folder name and folder owner name. You may be requested to modify the name to fit preferred naming standards.